Job Details

Overview

Join to apply for the Administrative Assistant role at Bessemer Trust.

The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer's ultra-high net worth clients from our San Francisco office. The Administrative Assistant will provide seamless administrative support to the Client Advisory Team.

Responsibilities

• Assist in preparation of account opening documentation and account profiles
• Perform cash management functions and related transactions
• Supervise and pay client bill payments
• Prepare client presentation packages and reporting on client accounts using Excel, Word, PowerPoint
• Effective expense report preparation and management
• Optimum screening of incoming communications and routing for action and follow-up
• Professional communication with internal and external contacts including significant client and prospect relationships
• Maintain Salesforce client records for the Client Advisory Team and manage external client mail merges, event invitations, and Salesforce reports
• Comprehensive organization of internal and external meetings as needed
• Retrieve and distribute mail, prepare FedEx shipments
• Establish effective working relationships with colleagues and external contacts and provide flexible support to other team members as required

Qualifications

• Bachelor's degree required
• 5-7 years in financial services, including experience with cash management and related functions
• Proven ability to work well in and contribute to a team environment
• Excellent organization and communication skills
• Tact, discretion, confidentiality and good judgment in handling sensitive matters
• Ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines
• Attention to detail and a sense of urgency and follow-through
• Flexibility and adaptability to rapid changes; resourceful in solving problems
• Excellent computer skills (MS Office Suite, Visio, etc.)
• Proficiency in or willingness to learn company applications: Salesforce, DMS, Longview, Atlas, CMS

Compensation and Benefits

The base salary range for this position is $75,000 - $95,000. Actual salaries vary based on skills, experience, and qualifications. It is not typical for offers to be made at or near the top of the range. In addition, this position may be eligible for a discretionary incentive based on individual and company performance. Eligible employees may participate in a 401(k) program with a company profit sharing contribution, medical, dental, vision, life insurance and disability coverage, and paid holidays, vacation, and sick days.

About Bessemer Trust

• Bessemer Trust is a family office, overseeing more than $200 billion in assets for over 3,100 individuals and families of substantial wealth. Its more than 1,200 employees focus on private wealth management, disciplined investment management, wealth planning, family office services, and personalized client service.
• Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family.
• Bessemer Trust remains privately owned and independent, committed to providing peace of mind to its clients and putting clients' interests first.

Key Facts

• Over 118 years in operation in a single line of business, independently owned by one family.
• Headquartered in New York City with 22 offices nationwide, including San Francisco.

About Our Employee Rewards And Benefits

• Competitive base salary plus discretionary annual bonus for select positions
• 401(k) with profit-sharing contribution
• Tuition reimbursement and personalized development opportunities
• Comprehensive medical, dental, and vision plans
• Employee assistance and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans

Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.