Job Details

Overview

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The University of San Francisco Purchasing and Ancillary Service department is currently seeking a knowledgeable, flexible, and detail oriented candidate to work on a full time basis on-site.

The University of San Francisco is located in the heart of one of the world's most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF's Jesuit Catholic mission helps ignite a student's passion for social justice and a desire to “Change the World From Here.”

A temporary position is an excellent opportunity to gain industry experience or get your foot in the door with an employer. It's a great way to network, pick up new skills and expand your resume. Come work for us! We offer competitive pay, as well as SF Health and Sick benefits and 401(k) upon meeting the eligibility requirements.

Responsibilities

• Performs daily procurement activities and front office administration
• Proactively responds and resolves ServiceNow tickets
• Responsible for all phases of university procurement including, but not limited to, pricing research for goods & services upon request, maintaining accurate purchasing records, screening incoming requisitions to ensure required due diligence is performed to ensure accurate and timely delivery of goods and services
• Trains and supervises student employees
• Performs operational procurement tasks requiring daily interpretation of University policies and procedures with an emphasis on those concerning PAAS, Accounts Payable, University Budget and Data Management
• Supports management in reviewing vendor information within the University systems
• Supports administrative operations (i.e. reviewing monthly summary bills, submitting department chargebacks, fielding communications to internal departments where appropriate)
• Provides logistical support for deliveries and makes sure vendors comply with University policy
• Creates user trainings/tutorials, Quick Reference Guides (QRG) and various documentation
• Coordinates the planning and execution of meetings, seminars, and events
• Maintains and updates the Purchasing website

Qualifications

• Training or experience equivalent to five years of increasing responsible work experience in a senior support role or related education
• Preferred minimum three years of procurement experience
• Excellent oral and written communication skills
• Capable of meeting deadlines and working independently
• Functional knowledge of accounting, financial record keeping, methods & practices
• Proficient in Microsoft Office, Adobe Acrobat Professional, and other computer software such as Qtrak, Docusign, and the Google Office Suite
• Ability to work after hours and weekends when requested

Seniority level

• Associate

Employment type

• Temporary

Job function

• Purchasing

Industries

• Higher Education
• Administrative and Support Services
• Financial Services

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