Job Details

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $130,000.00/yr

A well-established investment management firm is seeking an Administrative Professional to provide comprehensive administrative support to multiple senior and mid-level professionals. The ideal candidate will have 3-5 years of experience in a similar role, preferably within private investment management, or financial services. This role is a hybrid schedule, with four days onsite in Menlo Park, and 1 day remote.

Key Responsibilities

• Provide broad administrative support, including answering and directing calls, greeting visitors, and handling correspondence.
• Manage busy calendars, assist with time management, and prioritize scheduling needs.
• Arrange and coordinate internal and external meetings, including video and conference calls.
• Liaise with internal and external contacts to coordinate complex meeting schedules.
• Plan and arrange domestic and international travel itineraries.
• Prepare and submit monthly corporate and personal expense reports.
• Ensure all professionals are prepared for meetings by organizing necessary materials.
• Maintain accurate and up-to-date contact information and organized filing systems.
• Provide backup support to reception or other administrative professionals as needed.
• Perform other projects and tasks as assigned.

Role Requirements

• Bachelor's degree required.
• Minimum of 3 years of relevant administrative experience preferred.
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, time management, and project coordination skills.
• Strong attention to detail and accuracy.
• Outstanding interpersonal and communication skills with the ability to work with a wide range of individuals.
• Proven ability to manage multiple tasks and shifting priorities effectively.

Desired Skills

• Proactive, reliable, and professional with a positive, can-do attitude.
• Self-starter who takes initiative and works with minimal guidance.
• Team-oriented and able to contribute positively to office culture.
• Maintains strict confidentiality and exercises sound judgment.
• Detail-oriented, with a commitment to high standards and accuracy.
• Dedicated to anticipating and fulfilling team needs.

Compensation

• Hourly rate (for temp-to-perm portion): $48-62/hour
• Base salary range: $100,000 - $130,000+, commensurate with experience and qualifications.
• Comprehensive benefits package and potential performance-based incentives are also offered.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.