Job Details

Primary Purpose

The Human Resources Generalist supports key departmental functions, including recruitment, onboarding, benefits administration, HRIS maintenance, training development and coordination, employee relations, and compliance, ensuring that Human Resources practices align with organizational values, regulatory requirements, and the organization's mission-driven culture.

Essential Job Functions

Recruiting

1. Partners with supervisors to update job postings. Adds job postings to the museum's recruiting sites and posts open positions to designated recruitment websites.
2. Partners with the Head of Human Resources to develop and continuously improve the museum's recruitment program, and administers the recruitment program, policies, and procedures.
3. Trains all supervisors on the recruitment program, policies, and procedures.
4. Provides recruiting assistance by reviewing incoming resumes, conducting phone screens, and scheduling interviews.
5. Point of contact for job fairs; attends events to assist with recruitment of camps and entry level staff roles.

On/offboarding, Exit Interviews, and Mandated Training for Staff

1. Manages end-to-end recruitment processes to attract, screen, and onboard qualified candidates aligned with organizational needs and culture.
2. Schedules, coordinates, and conducts onboarding, offboarding, exit interviews, and processes all related tasks including but not limited to: offer letter creation, background checks, IT setup, benefits enrollment, COBRA notices, etc.
3. Supports in coordinating monthly new hire orientations and monthly all-staff celebration meetings.
4. Schedules, tracks, and enrolls staff in designated required trainings including harassment prevention, manager training, performance management training, etc.
5. Develop, implement, and monitor effective recruitment, onboarding, offboarding, and training programs and make recommendations to HR Director of improvements needed.

HRIS, Payroll, and Employee Files

1. Serves as the organization's Subject Matter Expert on ADP , updating all new hire/status change/termination information into ADP Workforce Now system; maintains and troubleshoots system pertaining to benefits, time management, and paid time off.
2. Collaborates with the Payroll Specialist, ensuring all data for new hires and changes for current staff are accurately input in the HRIS.
3. Manages updates and accuracy employee records. Processes, scans, and files all new hire/status change/termination paperwork; maintains electronic personnel files with required and necessary forms and information.
4. Manage and track year-round mandatory employee training programs to ensure timely completion and regulatory compliance.
5. Creates, updates, and runs regular reports to ensure up-to-date data is available to staff including emergency contact lists, staff directories, and organization charts.

Wellness and Benefits Administration

1. Assists the Human Resources Director in filing the Affordable Care Act (ACA) compliance reports and forms annually.
2. Acts as the primary point of contact for employee benefit inquiries, including medical, dental, vision, life insurance, long-term disability, FSA, 403(b), and related programs.
3. Coordinates Open Enrollment and Qualifying Life Event changes, ensuring enrollments in all benefits (including medical, dental, vision, life/LTD, FSA, 403(b), etc.) are accurate at all times.
4. Administers workers comp claims, submits required monthly reporting, and completes annual workers comp audit.
5. Administers the Wellness program and implements ideas to improve wellness events and communication of resources to employees.

Employee Relations

1. Participates in employee retention strategies to reduce turnover and increase job satisfaction.
2. Assist in the development and implementation of employee recognition program.
3. Operates as the Safety Officer by administering the Injury, Illness and Violence Prevention Program (Safety Program), ensuring the organization's Safety Program is in compliance with federal, state, and local statutes and employees are trained on it.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

1. Bachelor's degree or equivalent work experience
2. Minimum two (2) years of experience of professional-level HR experience
   1. Familiarity with ADP Workforce Now or a similar platform required
   2. PHR or SHRM-CP certification preferred
   3. Strong knowledge of HR best practices, employment laws, and nonprofit compliance requirements
   4. Strong organizational skills and attention to detail, with the ability to manage multiple priorities
   5. Experience with recruitment, onboarding, benefits administration, employee relations, and HRIS systems
   6. Excellent interpersonal and communication skills with the ability to work collaboratively across diverse teams
   7. Demonstrated ability to handle sensitive and confidential information with discretion
   8. Commitment to fostering an inclusive, positive workplace culture

Physical Demands

This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

The specific statements reflected in each section of this position description are not intended to be all-inclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.

The Bay Area Discovery Museum is an Equal Opportunity Employer.