Job Details

Overview

Senior Executive Affairs Coordinator (1844) - Director's Office SFO (PEX)

Department: San Francisco International Airport

Job class: 1844-Senior Management Assistant

Salary range: $110,266.00 - $134,056.00

Role type: Permanent Exempt (PEX)

Hours: Full-time

APPOINTMENT TYPE: This is a Permanent Exempt (PEX) position. This position is excluded by the Charter from the competitive civil service examination process and incumbents are “at will” and serve at the discretion of the Appointing Officer.

Specific information regarding this recruitment process is listed below.

• Application Opening: August 27, 2025
• Application Deadline: May close after 5:00 p.m. PDT on September 5, 2025; apply as soon as possible.
• Salary Range: $110,266 to $134,056
• Recruitment ID: PEX-1844-158721

Role context

Working at SFO: San Francisco International Airport (SFO) is an enterprise department of the City and County of San Francisco, committed to diversity, equity, and inclusion. The organization supports global travel, economic development, and public service, and emphasizes environmental sustainability, equity, and forward-thinking infrastructure. The mission is to deliver an airport experience where people and the planet come first.

Role description

Under general supervision, the Senior Executive Affairs Coordinator will manage the office, supervise staff, and perform analytical, administrative, and project management functions in support of Executive Management (C-Suite).

Essential Functions And Duties Include

• Oversee day-to-day administrative matters with discretion; manage incoming requests through to completion; monitor the office budget; review complex calendars and assist with meeting preparation.
• Write, review, edit, and package documents and public records (letters, memoranda, meeting agendas, reports) for executive review and dissemination.
• Supervise administrative professional staff, including scheduling, SOPs, training, and performance feedback.
• Develop and recommend policies, procedures, and work practices; implement changes when needed.
• Perform research and analysis; prepare documentation and concise reports for senior leadership.
• Coordinate and monitor management programs and projects; use database software and graphics to convey data; assist in developing strategic projects and coordinating meetings.
• Foster relationships and facilitate communication between Executive Leadership, staff, contractors, vendors, project managers, and the public.
• Proactively manage domestic and international travel; plan itineraries and meeting schedules; reconcile and process expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specification.

Minimum Qualifications

Education: Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other closely related subject areas.
Substitution: Applicants may substitute up to two years of additional qualifying experience for the required education.

• Experience: Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in areas such as program/office/operations management, budget development/administration, development/administration of contractual agreements and/or grants, or related areas.

Note: Applicants must meet the minimum qualifications by the final filing date unless noted. One year of full-time employment is equivalent to 2,000 hours. Overtime hours are not included in the calculation.

Desirable Qualifications

• Detail-oriented, organized, able to manage multiple projects, collaborative across teams, personable, helpful, and motivated.
• Excellent communication, writing, and proofreading skills; able to improve the work of others.
• Strong team player; able to work under deadlines in a fast-paced environment; highly organized and solution-oriented.
• Advanced Microsoft Office skills; experience with mobile devices and communication platforms; basic troubleshooting of technology issues.

Verification

Applicants may be required to submit verification of qualifying education and experience. For education verification details, see

Note: Falsifying information may lead to disqualification. Resumes will not be accepted in lieu of a City and County of San Francisco application. Applications completed improperly may result in ineligibility.

Selection Procedures

The selection process includes evaluation against minimum requirements. Meeting minimum qualifications does not guarantee an interview. Additional screening may be used as needed.

Security Clearance

Candidates may be required to undergo a criminal history check, FBI fingerprints, and Security Threat Assessment to determine eligibility for security clearance. Failure to obtain or maintain clearance may be basis for termination.

Additional Information

Information about the hiring process, conviction history, employee benefits, equal opportunity, disaster service, ADA accommodations, veterans' preference, right to work, and diversity statements is provided. All information will be kept confidential according to EEO guidelines.

How To Apply

Applications must be submitted online at the City and County of San Francisco Careers portal:

For assistance, contact the Recruitment Analyst: Rie Butler at ...@flysfo.com.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.