Job Details

Join to apply for the Administrative Assistant role at Nomura

Join to apply for the Administrative Assistant role at Nomura

Nomura Greentech is a coverage team within Nomura's Global Investment Banking Division which provides M&A advisory, capital markets, financing, and solutions services for sustainable technology and infrastructure clients globally. The team focuses exclusively on clients which are using technology to accelerate the transformation of core infrastructure systems – energy, transportation, food, water and waste – to be lower carbon, more efficient and digitally networked.

Role Description:

• Administrative support for a team of bankers including one MD, Officers and junior bankers
• Schedule and maintain a detailed calendar of daily meetings for Managing Director and Officers' This includes using sound judgment about the priority of meetings, obtaining needed information/agenda/background for each meeting, and ensuring the smooth flow of time in the bankers' daily schedule
• Travel arrangements: coordination of flights, tickets, FX, accommodation, and ground transportation
• Expense processing in accordance with Nomura's policy
• Project administration: correspondence with client parties, creating and maintaining working group lists, project filing and archiving
• Respond tactfully and thoughtfully to clients
• Work collaboratively in a team environment, continually addressing ongoing and new issues and effectively prioritizing the bankers' time
• Arrange conference calls, video conferences and initiate calls as needed
• Manage client contacts for Managing Directors and Officers
• Effectively communicate across all levels/functions both internally and externally
• Telephone duties including taking of comprehensive messages and screening calls where appropriate
• Entering data into SalesForce on bankers' behalf
• Providing absence coverage to other team members as required
• Assisting in on-boarding of new team members
• Office management support around ordering supplies, funnelling tech issues and coordinating with IT.

Skills:

• 5 years min administrative assistant experience supporting senior level executives
• Strong organizational and prioritization skills
• Excellent communication skills; both verbal and written
• Ability to multi-task effectively and to work on own initiative with minimum supervision
• Ability to use own judgement and be proactive
• Ability to manage time in office effectively
• Effective team player with well-developed interpersonal skills
• Enthusiastic, with the ability to be assertive
• Good awareness of confidentiality
• Organized and detail-oriented
• Flexibility to be productive and comfortable in a number of different situations and environments
• Bachelor's degree or equivalent work experience
• Strong MS Office

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking and Investment Banking

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