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The Event Manager II is the primary client point of contact for assigned meetings and events onsite at the client's campus. Manages meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning, while providing unparalleled levels of customer service on all events. Works closely with clients to understand and meet program objectives/outcomes.

Scope

Acts a primary point of contact to event host. Plans and designs events of varied complexity. Demonstrates consultative approach to overall event management. Maintains and updates project timelines and event workbook. Responsible for communicating and executing all logistical requirements and needs of assigned meetings/event. Leads regularly scheduled status meetings with client and service partners throughout planning stage. Manages external relationships with internal service partner departments which include but is not limited to Catering, Facilities, Technology and AV, Executive Production, Security, Transportation Janitorial, as well as third party suppliers, if applicable.

Primary Responsibilities

80% - Serves as primary point-of-contact for event hosts. Provides consultative planning to clients and service partners responsible for event set-up and execution. Works closely with service partners to deliver comprehensive meeting services including but not limited to Catering, Facilities, Technology and AV, Executive Production, Security, Transportation and Janitorial. Outlines deliverables for assigned event. Completes overall project timeline, event workbook and communication plan. Facilitates prompt and accurate handling of all details. Coordinates and attends site inspections. Independently interface with client contact.

Maintains proactive, positive, open line of communication with client to ensure understanding of expectations. Conducts regularly scheduled status meetings with client and service partners throughout planning stage. Responsible for tracking communication and reporting changes in event management system.

20% - Works closely with the Onsite Event Specialist, providing clear direction about the clients' expectations and thorough review of the event logistics, to ensure the program objectives are executed and exceeded. Schedules and leads pre-con meeting for all events. Periodically checks event spaces and setups to ensure event services are appropriately delivered.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum 3+ years of experience in meeting/event planning (including incentives, association, corporation) or hotel catering, convention, sales experience required.
• CMP designation a plus.
• Strong knowledge of program/event management and budget maintenance. Exposure to project planning/forecasting financial implications.
• Prior successful experience in developing and maintaining key client relationships. Demonstrated ability to manage events for executive audiences and engage with senior stakeholders.
• Ability to thrive in an agile, continuously changing environment. Prior experience in effectively handling multiple projects/demands.
• Professional oral presentation and writing skills required.
• Excellent computer skills, knowledge of G Suite products, Microsoft Office tools & ability to learn new technology quickly.
  
  

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

This role will support on site events in the North San Francisco Bay Area.

While the primary work schedule for this position generally falls within the Monday through Friday, 7:00 AM to 7:00 PM timeframe, the demands of event-based work necessitate flexibility. You may be required to work outside of these standard hours, including early mornings, late evenings, and weekends, to support event needs.

Employees are responsible for securing their own reliable transportation to and from work, including for early morning, late evening, or off-hour shifts that may fall outside of GBus availability (where GBus is available). While GBus is a valuable employee perk, it should not be relied upon as the sole method of commuting, as it may not accommodate all event schedules.

Salary Range: $80,000 - $90,000 per year

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-###-#### or by sending an email to ...@maritz.com.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Business Consulting and Services

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