Job Details

Procurement & Material Inventory Analyst

Join to apply for the Procurement & Material Inventory Analyst role at University of California, Riverside

Procurement & Material Inventory Analyst

Join to apply for the Procurement & Material Inventory Analyst role at University of California, Riverside

• The full salary range for the Procurement & Material Inventory Analyst is $26.82-$46.17 per hour. However, the expected pay scale for this position is up to $34.90 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.** The Procurement & Material Inventory Analyst performs duties related to the procurement, warehouse inventory and material management functions on behalf of Facilities Services (FS). Under the general direction of the Procurement & Material Inventory Supervisor, the Procurement & Material Analyst ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as it pertains to the procurement, warehouse inventory and material management functions. Conducts research to obtain the best vendor relationships, sourcing to ensure best price, quality and availability for materials, products and service related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and facilitates the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Creates reports on performance metrics as it pertains to the administrative services functions including but not limited to billing, finance, administrative and procurement services. Collaborates on the development of process improvement, manages metrics and key performance indicators as it relates to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
  
  

Position Information

• The full salary range for the Procurement & Material Inventory Analyst is $26.82-$46.17 per hour. However, the expected pay scale for this position is up to $34.90 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.** The Procurement & Material Inventory Analyst performs duties related to the procurement, warehouse inventory and material management functions on behalf of Facilities Services (FS). Under the general direction of the Procurement & Material Inventory Supervisor, the Procurement & Material Analyst ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as it pertains to the procurement, warehouse inventory and material management functions. Conducts research to obtain the best vendor relationships, sourcing to ensure best price, quality and availability for materials, products and service related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and facilitates the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Creates reports on performance metrics as it pertains to the administrative services functions including but not limited to billing, finance, administrative and procurement services. Collaborates on the development of process improvement, manages metrics and key performance indicators as it relates to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
  
  

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and / or equivalent experience / training.

Requirement

Required

Experience Requirements

Experience

2-4 years of related experience.

Requirement

Experience

Previous experience with procurement, or inventory/warehouse management.

Requirement

Experience

Previous experience with maintenance repair operations (MRO) procurement.

Requirement

Preferred

Experience

Previous experience with accounting, supply chain management, procurement/contract administration or finance.

Requirement

Experience

Experience with a facilities work order or computerized maintenance management (CMMS) system.

Requirement

Minimum Requirements

• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Skills to provide coaching and mentoring to support staff.
• Analytical skills necessary to evaluate the cost effectiveness of purchasing options.
• Working knowledge of university procurement and accounting policies and procedures as they relate to high value, low value purchasing, corporate card activities, etc.
  
  

Preferred Qualifications

• Knowledge of Contract & Grant and EHS Regulations and Policies and Procedures as they apply to purchasing, reimbursements and accounting
• Ability to work independently, organizing and processing detailed work, with changing priorities, time constraints,frequent interruptions and general supervision
• Skill to analyze and determine appropriate policy, how to best process request, whether additional information isneeded, how best to obtain additional information, and when to consult with colleagues, supervisor, and/or experts in central Purchasing or Accounting.
• Knowledge and experience with Smartsheet or Tableau.
• Knowledge and experience with UC system and familiarity with UC Policies and Procedures.
  
  

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

The Procurement & Material Inventory Analyst performs duties related to the procurement, warehouse inventory and material management functions on behalf of Facilities Services (FS). Under the general direction of the Procurement & Material Inventory Supervisor , the Procurement & Material Analyst ensures compliance with internal audit, UCR/UCOP policies, procedures, and guidelines as it pertains to the procurement, warehouse inventory and material management functions. Conducts research to obtain the best vendor relationships, sourcing to ensure best price, quality and availability for materials, products and service related to Maintenance Repair Operations (MRO) Procurement; informs and educates Facilities Services of the unit about purchasing resources and constraints; collaborates with FS stakeholders to manage vendor relationships and a partnership with Central Procurement; serves as the primary point of contact for purchasing/material management inquiries and concerns. Prepares and facilitates the preparation of approximately 6,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments. Responsible for maintaining large equipment inventory and the coordination of annual physical inventories. Creates reports on performance metrics as it pertains to the administrative services functions including but not limited to billing, finance, administrative and procurement services. Collaborates on the development of process improvement, manages metrics and key performance indicators as it relates to unit responsibilities. The ASSET Administrative Services unit (6.0 FTE) provides administrative and operational support in the areas of business process and policy development; organizational administrative projects like computer inventory; systems and asset management; internal controls and audit; purchasing/procurement activities, billing; data analysis and reporting, material management in the form of the facilities stock inventory program. The Administrative Services unit manages the business operations of the work order system infrastructure for Facilities Services; manages the material & tool inventory stock program with a value of $825K; transacts recharge billing of approximately $20M in revenue for work orders and premium service billing, over $24M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and over 1,000 Pro-Card transactions; analyzes, audits and reconciles transactions in accordance with service agreements.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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