Job Details

Operations Assistant (Student Worker Only)

Category: Student Positions

Department: Facilities & Business Operations

Locations: San Francisco, CA

Posted: Jan 8, 2024

Closes: Open Until Filled

Type: Part-time

PositionID: 171508

About California Institute of Integral Studies:

California Institute of Integral Studies (CIIS) is an internationally recognized leader in integral education. CIIS strives to embody spirit, intellect, and wisdom in service of individuals, communities, and the earth. CIIS has an enrollment of over 2,000 students pursuing degrees and professional certificates in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and our research centers and global initiatives.

CIIS is a mosaic of faces and philosophies, and backgrounds and beliefs. Like our faculty and staff, students are intellectually engaged and socially active. Each day brings new experiences that broaden horizons and hone critical thinking. Programs, both inside the classroom and throughout the University, inspire creativity, nurture community, cultivate curiosity, and foster social good. In addition, CIIS offers a dynamic array of events through its Public Programs, including conversations, workshops, continuing education, and conferences and hosts a vibrant art exhibition series. The University also provides low-cost mental health services to the San Francisco Bay Area through its 6 award-winning community counseling clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC).

CIIS strives to cultivate a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. In turn, our diverse and inclusive culture brings us together in ways that empower everyone to connect, belong, and grow.

Job Description:

JOB DESCRIPTION

Provide Administrative support to the department. Duties include general clerical, receptionist, and project-based work. Maintain a professional image through in-person and phone interaction. Assist with setting up and coordinating meetings/events/activities/workshops/conferences.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Operations Assistants will be trained to support audio-visual (AV), staff the reception desk, light mail support, and special event room setups.
• AV-Desk: handles AV set-ups (and take-downs) and processes AV requests in the calendar.
• Classroom Support: Sample duties include connecting projectors to laptops and bringing equipment to classrooms.
• Reception Desk: Answers the main, multi-line phone, receives visitors to the Institute, and serves as a general information resource. Sample duties include troubleshooting copiers, AV equipment setup (see above), and covering for the security desk.
• Safely handle tasks with a good attitude, friendly demeanor, and positive energy.

Requirements:

MINIMUM QUALIFICATIONS

• Customer Service focus and attitude
• Prior experience with audio-visual equipment, such as connecting a laptop to a projector, a microphone to a speaker, etc.
• Comfortable with enforcing policies such as the ID policy at the lobby security desk

ENVIRONMENTAL DEMANDS

Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.

PHYSICAL ABILITIES

This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.

LOCATION

On Campus.

POSITION HOURS

10 hours per week minimum / 20 hours per week maximum

WAGES AND BENEFITS

$ 18.67 (hourly)

NOTES TO CANDIDATE

• Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
• Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
• Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation Assistance - This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.

Application Instructions:

Screening begins immediately and will continue until the position is filled. Please email your application to Kevin Curtis: ...@ciis.edu