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Departmental Overview
CalTeach is a program for undergraduate majors interested in developing a deep understanding of STEM teaching & learning. Our coursework focuses on STEM pedagogy, educational theory and promoting diversity, equity, and inclusion, with concurrent field work in local classrooms and tutoring centers. Cal Teach offers a minor in Science and Math Education, as well as a unique opportunity to complete a California K-12 science or math teaching credential as an undergraduate simultaneously with their undergraduate degree.
The Student Services Coordinator provides a full range of student service duties and instructional support responsibilities for the CalTeach program. Supports CalTeach staff, faculty, students and mentor teachers in academic and program advising, outreach, recruitment, admission, student orientation, career counseling, events and support with online information systems. Involves a wide range of student services duties and responsibilities for an academic department/school/college or organization. Assists the dean/chair, faculty, and students in academic advising, recruitment, admissions, financial aid, the evaluation and awarding of fellowships/scholarships, student orientation and events, career counseling, and related programs.
Application Review Date
The First Review Date for this job is: May 21, 2025 - Open Until Filled
Responsibilities
30% Program Administration
Field Placements: Full functional and administrative responsibility for the field placement component of CalTeach program, including creating and maintaining a complete ongoing electronic record of student field placements and mentor teachers. Designs and updates field placement manuals for students, mentor teachers and faculty. Visits all CalTeach courses and courses in related fields to do presentations about CalTeach. Verifies that field placement requirements are complete. Analyzes appropriate data to make projections for field placement needs in the future.
Data Collection & Analysis: Administers program evaluation surveys to students and mentor teachers, and collects, organizes and stores survey responses and consent forms. Collects credential program applications, ensures applicants meet the minimum requirements, works with school districts to fulfill legal requirements for student teaching placements, collects and organizes student and intern teaching data. Serves as the departmental administrator using a database for teacher credentialing process. Maintains contact with alumni of the program. Archives all data collected and program documents created on CalTeach server.
30% Academic Advising
Advises prospective, new, continuing and transfer students about the CalTeach program via email, individual appointments and workshops. Maintains CalTeach student, mentor teacher and faculty email addresses and lists and sends out messages about the program. Advises students about which courses to take and in what sequence, declaring the Cal Teach minor, applying for the Cal Teach credential program, CalTeach study abroad programs, and teaching credential options and requirements. Organizes and coordinates use of CalTeach Advising & Resource Center. Supervises work-study students in peer-advising roles. Reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions. Analyzes appropriate data to determine number of students served and which students should be targeted for advising.
Career Counseling: Shares teaching related summer internship opportunities and related programs with students. Works with local school districts and Career Center to present job related workshops for current students, and advises students on the job market process, and the standards and norms in the field of K-12 teaching; develops and maintains network of schools and educational programs interested in hiring pre-service teachers and graduates. Develops and enhances an alumni recruitment network, including devising and implementing electronic system to disseminate opportunities for alumni to participate in program activities and advise current students on teaching related programs and job opportunities. Identifies and cultivates potential employers.
Financial Aid: Advises students on fellowship and tuition forgiveness programs for teachers.
20% Recruitment and Admissions
Provides leadership in developing and implementing outreach programs to recruit qualified students and mentor teachers. Works with other CalTeach and BSMI staff to recruit teachers, including for mentoring CalTeach students, in a coordinated fashion. Works with other staff members to develop and maintain relationships with local schools and school districts. Designs and implements ongoing marketing strategy for CalTeach, revising each semester as necessary. Creates outreach and marketing materials, both paper and online, and supervises the distribution of these materials. Promotes, through department listserves, online, and flyers, upcoming workshops and events, and course listing and schedule each semester. Develops and maintains relationships with advisors in related colleges to make STEM students aware of the CalTeach program and to guide interested students to fit CalTeach courses into their major course sequence. Represents CalTeach at Golden Bear Orientation, Cal Day and other student events. Serves as advisor to a student group interested in teaching. Analyzes appropriate data to make projections for expected student enrollment in each course, and implements new or modified recruitment strategies accordingly for both entry into and continued participation in CalTeach program.
Credential Program: Advises prospective applicants for credential program on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, helps choose applicants for admission into the credential program; evaluates transcripts for degree eligibility.
20% Instructional Support
Course Scheduling: Schedules courses offered through the UGIS department each semester in general assignment classrooms, including admitting/dropping students from classes, securing rooms, and changing instructors. Responsible for working with related departments to assure that other Cal Teach classes are scheduled and appear in the schedule of classes each semester.
Faculty & Students: Ensures students' progress through CalTeach course sequence, especially those who have declared the minor. Communicates with faculty to ensure compliance with CalTeach program and campus-wide policies such as those pertaining to RRR week and receiving an incomplete. Collects course syllabi and materials from instructors each semester, and archives them electronically. Submits updated and new course approval forms and materials to the Committee on Courses of Instruction (COCI) as needed. Collects and archives classroom observation forms from each student for lesson plans taught in field placements. Works with CalTeach faculty to collect exemplary lesson plans for Cal Teach Lesson Plan repository each semester.
Event Planning: Responsible for planning CalTeach events such as field placement orientations, workshops, panels, and receptions for students, mentor teachers, faculty, staff and donors. This includes working within an established budget, facility location, arranging for guest speakers, and the catering company. Responsible for resolving any event related problems as well as providing logistical support for the setting up and cleaning up of the events. Plans, designs, and provides workshops which focus on CalTeach students serving as college going role models at field placement orientations. Plans, designs, and provides workshops to guide students to declare CalTeach minor, apply for credential program, complete paperwork for credential, secure a teaching job, and participate in CalTeach study abroad programs. Collects appropriate data such as attendance at events, archives data and event materials on CalTeach server, and uses data and staff reflections to plan future events.
Required Qualifications