Job Details

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Job Summary
The Payroll Coordinator is responsible for execution of all elements of payroll processing and reporting; handles processing for multiple employer entities including multi-state union and non-union payrolls with varying pay frequencies.

Primary Objectives

• Execution of timely full-cycle payroll processing including data entry, auditing, and distribution as assigned.
• Validation of processing results against payroll tax laws, collective bargaining agreements, and corporate policies.
• Preparation and completion of reporting, administrative processes, and data reconciliation and participation in quality and process improvement initiatives.
• Effective client support, communication, and issue resolution.

• Perform full-cycle processing, data entry, validation, reconciliation, and auditing for all assigned payrolls using an integrated HRIS/Payroll system.
• Enter, validate, and process employee time and attendance records.
• Process authorized data changes timely and accurately with required supporting documentation. Confirm transactions conform to company policies, collective bargaining agreements, and applicable statutes and regulations.
• Conduct regular audits to verify that tax calculation, wage processing, benefit limits, and tax-related reporting results are processing correctly; compare results to expected outcomes.
• Monitor and validate accrual records for paid time benefits.
• Prepare, reconcile, and distribute data reports using payroll and timekeeping system reporting tools.
• Maintain accurate and current electronic and physical files.
• Provide reporting, metrics, analysis, and research to management as needed.
• Coordinate and ensure compliance with wage garnishment orders.
• Process and reconcile invoices and related payment requests, including benefit trust, retirement plans and union dues reporting and remittance, as assigned.
• Communicates with and supports employees and managers using corporate systems for timesheet submission, time reporting, access to wage and tax statements, and portal registration.
• Respond to employee and manager requests, inquiries, and correspondence.
• Provide written and verbal instructions and training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements and payroll self-service features.
• Promptly respond to incoming phone calls, email messages, and inquiries from employees and vendors. Support departmental service level commitments to all employees.
• Regularly review and recommend process and control improvements to produce efficient processing, excellent outcomes, and audit-ready documentation.
• Create, test, and maintain work instructions for key processing and reporting responsibilities as necessary to conform to Quality System requirements.
• Provide assistance with special projects, audits, and data requests as assigned.
• Other duties as assigned.

• High school diploma or equivalent (HSED) required
• Associate degree in Business, Finance or Accounting or related college-level coursework preferred

• Certified Payroll Professional (CPP) or equivalent certification preferred

• 2+ recent years of payroll processing experience required
• Experience processing union and multi-state payrolls preferred
• Experience with audits and analytics preferred
• Experience using UKG/UltiPro and/or ADP Workforce Now HR/Payroll system, and Kronos Workforce Ready Time and Attendance systems strongly preferred

• Solid understanding of payroll processing concepts and procedures, including both formal and self-audit practices.
• Basic understanding of federal and state wage and tax calculation requirements, wage attachment processing and reporting requirements.
• Proficiency in use of payroll processing and timekeeping software, including reporting functionality.
• Proven ability to manage priorities and time-sensitive deliverables and identify and escalate problems appropriately.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill preferred ? Word, Outlook: Intermediate level of skill
• Strong quantitative and analytical thinking skills; ability to trace and reconstruct transactions to resolve issues.
• Strong verbal and written communication skills.
• Understanding of appropriate handling of confidential and sensitive data.

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

• Corporate office environment

The Pasha Group family of companies are EOE/AA Employers – Minority/Female/Veteran/Disabled/and other Protected Categories