Job Details

Administrative Assistant

$25 to $30/hour

San Francisco, CA

Duties:

• Set up new transactions in Leasepoint, the aircraft management system, ensuring all relevant data is entered accurately from the start.
• Handle invoicing and billing for various charges, including rentals, maintenance reserves, overdue interest, security deposits, part sales, and rebills, along with any other billing types as needed.
• Monitor outstanding balances and manage collections for part sales and rebills.
• Prepare initial maintenance reserve summaries used for monthly calculations, yearly rate escalations, reconciliations, and processing of claims.
• Support the updating of maintenance reserve summaries and assist with implementing rate changes in Leasepoint.
• Track and summarize flight hours to determine engine billing rates when necessary.
• Ensure insurance policies are renewed on time and accurately reflected in Leasepoint.
• Oversee Eurocontrol processes, such as sending authorization letters, downloading monthly airline statements, maintaining status logs, and coordinating payment information with legal or marketing teams as needed.
• Generate and distribute reports to lessors, lenders, and lessees on a monthly basis or upon request.
• Share responsibility for maintaining and managing the Leasepoint system.
• Follow all relevant company policies and procedures outlined by the Contracts department.
• Collaborate with cross-functional teams, including Contracts, Finance, Legal, Marketing, Technical, and Accounting.
• Assist with special projects and take on additional tasks as assigned.

Qualifications:

• Bachelor's degree, preferably in a scientific and/or a business discipline.
• Excellent organization, communication, and administration skills.
• Detail and customer oriented.
• Resourceful and a self-starter who takes ownership of their assigned responsibilities.
• Ability to interpret and comprehend complex contract documentation.
• Ability to prioritize workload and work well under pressure.
• Excellent analytical and problem-solving skills.
• Flexible and able to multi-task.
• Strong PC skills, proficient knowledge of Adobe Acrobat, MS Office (Outlook, Teams, Excel and Word), comfort and willingness to learn and use new computer programs/applications.
• Experience with Leasepoint Aviation Management System is a plus.