Job Details

Administrative Assistant & Office Manager

Compensation: $70K - $75K base

Location: San Francisco (Onsite)

Hours: 9:00 AM - 5:00 PM PT, with occasional after-hours flexibility

Our client, a prominent advisory firm, is seeking a polished and proactive Administrative Assistant & Office Manager to support their New York office. This position is ideal for someone who enjoys balancing executive support with operational oversight. The right candidate will be highly organized, professional, and service-oriented, with the ability to anticipate needs and adapt to a fast-paced environment.

Key Responsibilities:

Administrative Support:

Manage calendars and meeting logistics for senior executives

Book domestic and international travel, including flights, hotels, ground transport, and itineraries

Process expense reports and track submissions for team members

Assist with administrative documentation, including NDAs and internal coordination

Answer incoming calls, manage inquiries, and direct communication appropriately

Provide occasional support to junior team members and serve as backup for other admins as needed

Office & Facilities Management:

Maintain a clean, professional, and organized office environment

Oversee inventory and ordering of office supplies, kitchen items, and equipment

Act as liaison with building management and vendors for maintenance and repairs

Coordinate conference room scheduling and tech setup for Zoom and Teams meetings

Facilitate onboarding for new hires, including workstations, laptops, monitors, and access badges

Support weekly firm-wide virtual meetings, including guest speaker scheduling

Manage catering for meetings and ensure common areas are tidy, including light kitchen support after group lunches

Qualifications:

Bachelor's degree required

2-5 years of experience in an administrative or office management role, preferably in financial services or a corporate environment

Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Excellent communication skills, both written and verbal

Proven ability to multitask, prioritize, and maintain attention to detail

Professional demeanor, discretion, and ability to handle confidential matters

Self-starter with a proactive attitude and team-oriented mindset

Experience coordinating meetings or internal events is a plus

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.