Job Details

George Mark Children's House provides compassionate care to enhance the quality of life for children with serious medical conditions and their families.

POSITION SUMMARY
The Facilities Manager is responsible for the hands-on operation, maintenance, and safety of the buildings and grounds of George Mark Children's House.

The Facilities Manager will work closely with the Director of Operations on both a strategic and operational level to ensure that the house and its surroundings are always in compliance with licensure, safe, organized, functional, and comfortable for the staff, volunteers, and visitors. We are seeking someone who is customer service oriented, a master troubleshooter, highly organized and detail-oriented, and passionate about our mission.

This is a full-time, 40-hour, exempt, benefited position with on-call responsibilities, which may include local travel and weekend and holiday hours. In addition to performing the essential functions listed below, may also be assigned other duties as required.

ESSENTIAL FUNCTIONS OF THE JOB:

Facilities Maintenance:
The Facilities Manager maintains a continuous watch on all machinery and equipment throughout the facility to ensure uninterrupted supply of service and utilities. GMCH has existing vendor relationships for key systems to be utilized as needed. The facilities maintenance duties include inspecting, troubleshooting, repairing, and replacing any of the systems/items listed below:

• HVAC— Heating, air conditioning, dehumidifying system, exhaust air system and computerized energy management system.
• Electrical—HVAC wiring and troubleshooting, security system wiring, electronic card reader system, surveillance systems, irrigation systems, fire control and safety systems.
• Plumbing— Dual temperature hot water regulated systems, pressurized medical gas, HVAC piping and metering valves, irrigation systems, chilled water systems, heating water systems, and spa/pool maintenance.
• Painting—Paint matching and general painting.
• Carpentry— Wall repair, miscellaneous carpentry.

In addition, the Facilities Manager:

• Maintains an inventory for the routine replacement of expendable parts.
• Files and tracks warranties and service contracts for all House equipment.
• Assists in development and management of facilities budget in partnership with Director of Operations.
• Develops short- and long-term facility and equipment maintenance and replacement plans.

Projects Management:

• Oversees building projects, renovations, or refurbishments. Procures any permits and schedules inspections as required.
• Works collaboratively with all departments and leads facilities support for events/meetings (i.e. room setup).
• Determines equipment and facility specifications to meet facility's needs or standards.
• Analyzes projects' operating costs and creates budgets per allocation of resources.
• Collaborates with DOO in the development of any new construction projects.
• Provides assistance as needed with moving furniture and equipment.
• Attends departmental and staff meetings as requested.

Grounds Maintenance:

• Has working knowledge of landscaping/grounds maintenance— irrigation system, fertilizing requirements and knowledge of the design and layout of the irrigation systems.
• Maintains relationship with the landscape vendor, directing work accordingly.
• Maintains, troubleshoots, and repairs GMCH vehicles and ensures safe use of vehicles by staff and volunteers.
• Partners and builds relationships with key vendors such as landscaping, spa, pest control, HVAC, outside security, etc.
• Leads annual vendor review and feedback sessions.
• Sources new vendor relationships as needed.
• Makes recommendations for future projects and oversees contractors handling maintenance tasks.
• Requests quotes needed for equipment, furniture, and material replacements.
• Reviews and approves invoices for payment.
• Utilizes GMCH resources in a cost-effective manner.

Safety and Compliance:

• Detects deficiencies in the property that may affect the safety of patients, visitors, and staff.
• Possesses knowledge of related municipal, state, and federal codes related to safety.
• Maintains compliance, along with associated record keeping, staff training, and reporting for:
• Fire and safety codes and regulations
• OSHA and OSHPD
• CLHF licensure requirements
• Workplace safety codes (i.e. workplace violence; disaster preparedness, etc.)
• Maintains a clean and organized work area to reduce likelihood of health and safety hazards.

Other
This job description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Self Development
Seeks to improve performance by participating in self-development activities, in-service and continuing education that is appropriate to the area of practice. Attends wellness and staff events, whenever possible.

POSITION REQUIREMENTS

• Demonstrate the basic skills and core competencies for Facilities Maintenance, including coordinating multiple, competing and varied tasks, time management, listening skills, communication skills, problem solving, strong attention to detail, decision making, and successfully prioritizing projects and workflow.
• Possess the ability to read, understand, and apply current codes and standards for all installations, modifications, and/or maintenance assignments.
• Work comfortably in an alternative healthcare setting serving families and children who are seriously ill or dying.
• Effectively deal with personal psychosocial and bereavement issues related to job duties.
• Perform job duties in an ethical and culturally sensitive manner without regard to any protected category as defined by federal, state, or local law.
• Communicate effectively with patients, families, staff, and contractors with an emphasis on positive relations.
• Understand and adhere to GMCH compliance standards as they appear in the GMCH Employee Handbook, GMCH Policies and Procedures, and GMCH IIPP.
• Ability to access, input, and retrieve information from a computer with a high level of comfort working in MS Office Suite, web-based portals.
• Thorough knowledge of electrical service and electrical distribution systems, and fire and safety equipment.
• Ability to read, interpret, and work from blueprints, manuals, diagrams, and operating procedures.
• Ability to analyze situations accurately and take prompt action during emergencies, and work proactively to mitigate emergencies from occurring.
• Ability to write routine reports and correspondence.
• Knowledge of office procedures and office machines.
• Possess fluency in English.
• Possess fluency in Spanish or other language (preferred).
• Possess a valid California Driver's License with a good driving record.

EDUCATION AND EXPERIENCE
At least four (4) years of recent, full-time building engineering/facilities maintenance experience involving management of similar building systems as outlined above. BA, BS or equivalent preferred.

COMPENSATION AND BENEFITS

• Base Salary Range: $110,240.00 - $118,560.00. (Salary is based on qualifications and geographical location)
• Flexible Spending Account (FSA) Program
• 403(b) retirement account with a 2% employer matching program
• Paid Time Off (PTO) accrued per pay period of a rate of 7.69 hours
• $500 continuing education/personal development fund after 90 days of employment