Job Details

•Front Desk duties as well as telephone inquiries.
•Scheduling consultations.
•Return client calls for Chief Counsel and schedule appointments as appropriate.
•Secretarial duties including composition of correspondence and forms.
•Provide accurate information/referrals to clients with other needs that could be met by our Agency or by other community organizations.
•Maintain inventory system and ordering office supplies, and program supplies.
•Liaiason regarding building maintenance issues.
•Assist with organization and preparation for weekly immigration workshop.
•Assist with collection and deposit of fees for services.
•Assists immigration counselors on current cases and fill out USCIS forms.
•Maintain database systems inclusive of donor, volunteer, and client databases.
JOB TITLE:
Administrative Assistant

Salary: $ $21.57-$23.94

Location: Onsite 5 days a week

REPORTS TO:
Program Director

PROGRAM & POSITION SUMMARY

ESSENTIAL DUTIES & RESPONSIBILITIES

•Generate reports as assigned.
•Compile and maintain program database and spreadsheets.
•Assist with development activities including fundraisers, and mass mailings.
•Monitor statistical program progress and draft program reports for funders.
•Assist in preparation of proposals, grants, and program materials.
•Assist in preparation of government contracts and budgets
•Generate monthly and quarterly reports in coordination with the program staff.
•Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:

•Associate's or Bachelor's Degree preferred.
•Experience directly related to the job qualifications will be considered in lieu of a degree.
Knowledge, Skills & Abilities:
•Bilingual (English/Spanish) required.
•Proficiency in Microsoft Office.
•Ability to prioritize task, strong organizational skills and an ability to work independently.
•Skills in typing, word processing and office management.
•Excellent communication and organizational skills.
•Able to listen actively and communicate effectively with individuals and groups and be sensitive to the client population, organize own work, and follow-through independently.
•Goal oriented.
•Demonstrated ability to successfully work in a team environment.
•Excellent organizational skills.
•Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.

Prerequisites Required Prior to the First Day of Employment:
Fingerprints: Required
TB Screening -
Negative Tuberculosis Test: N/A
First Aid
Certificate: N/A
•Serves on monthly committee for Performance and Quality Improvement (PQI) committee.
•Serves on Performance and Quality Improvement PQI Committee responsible for monitoring goals and reporting.

QUALIFICATIONS

COUNCIL ON ACCREDITATION (COA) ROLES
PHYSICAL REQUIREMENTS
Job Description Continued

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
•Intermittent bending, standing, stooping, kneeling, reaching, twisting, and walking.
•Intermittent lifting, pushing, and pulling.
•Intermittent repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
•Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
•The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
•Driving is required for this position.
If driving a car is required for the position, incumbent must have a valid California driver's license and be able to provide proof of DMV record and personal insurance (if required.)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Will be exposed to weather conditions prevalent at the time.
•Noise level in the 36 37th Avenue offices (where this position will be housed) in San Mateo is usually minimal; however, the Immigration Program is a work environment that consists of a 8:30am-5:00pm office environment, with weekly workshops, scheduled client appointments in person and over the phone consultations, information and referral, and intake
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.