Job Details

Working Title

Administrative Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Department

Office of Research & Sponsored Programs/Department of Child & Adolescent Development

Appointment Type

Temporary. The position will end on or before June 30, 2026. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded before the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

Part-Time (0.25 FTE)

Work Schedule

Days and times to be arranged at time of hire.

Anticipated Hiring Range

$6,771.00 - $7,839.00 per month/$81,252.00 - $94,068.00 annually (1.0 FTE). $1,693.00 - $1,960.00 per month/$20,316.00 - $23,526.00 annually (0.25 FTE). Salary is commensurate with experience.

Position Summary

The Department of Child & Adolescent Development is within the college of Health and Social Sciences. The Administrative Analyst will report to the PI, Dr. Linda M. Platas, of the Recruiting and Retaining a Diverse Early Education Workforce grant. The Administrative Analyst will set up and maintain systems and procedures for applications, stipend disbursement, grant reporting, tracking and reporting outreach, recruitment efforts, and program evaluation.

Position Information

Administration, Recruitment, & Admissions

• Co-lead, plan and implement meetings and events for all key program personnel, applicants, and stakeholders.
• Oversee the development and design of recruitment materials and procedures for admissions to the ECE REWARD program (e.g., website, flyers, email campaigns, social media posts).
• Develop presentations and workshops that effectively communicate about the ECE REWARD program and share at community and stakeholder meetings and events.
• Develop case management and application procedures while crafting ECE REWARD policies to address complex issues.
• Oversee the disbursement process of student stipends for the grant.
• Serve as the primary administrative contact for the program.
• Use data to identify priorities and challenges for the program and students.
• Independently determine innovative strategies for the ECE REWARD program, leveraging creativity to address challenges in recruiting and retaining the early childhood workforce at SFSU while ensuring alignment with program goals.
• Oversee data collection and tracking for events, stakeholder meetings, outreach activities, applications, advising, awards, and input and feedback from ECE professionals.
• Work with PI on all aspects related to the administration of the ECE REWARD program.

Evaluation & Reporting

• Create and conduct program evaluation.
• Report data, analysis, evaluation, and recommended policies, from a strategic and operational perspective, to the PI and the San Francisco Department of Early Childhood.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations.
• Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• MA in Education or related field.
• Experience working with educators and related stakeholders in the San Francisco Bay Area.
• Experience working with undergraduate San Francisco State University students.
• Knowledge and understanding of early care and education field in SF Bay Area.
• Knowledge and understanding of San Francisco State University policies and procedures.
• Knowledge and experience with statistical analysis software and program evaluation.
• Experience presenting at professional meetings and/or events.

Environmental/Physical/Special

Ability to occasionally visit various sites and attend meetings in the Bay Area.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) ###-####.