Job Details

San Francisco Maritime National Park Association (SFMNPA) was founded in 1950 with a primary mission to operate a museum in the landmark Art Deco building in Aquatic Park.

The Association supports San Francisco Maritime National Historical Park (SAFR) and independently operates the World War II submarine museum and memorial USS Pampanito.

GENERAL SUMMARY: The Events Manager oversees all public programs and special events.

SFMNPA holds events to generate revenue to support its operations and to support SAFR. Such events can be for the benefit of SFMNPA's membership, its donors, its Trustees and staff, and the general public. Other events may be held to cultivate recognition of SFMNPA and SAFR or as benefits to its supporters and members.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Partners with various departments and SAFR to plan events, obtain permits and negotiate key elements.
2. Follows National Park Service standards, policies, and procedures for events on SAFR property.
3. For each event, performs cost analysis and prepares resource allocation proposal for review and approval.
4. Books, schedules, and confirms events.
5. Negotiates pricing, staffing, and services needed, with CEO approval.
6. Tracks sales, advance deposits, and accounts payable.
7. Plans and coordinates catering and beverages, furniture and rental equipment, vendors, and details according to event specifications.
8. Interfaces with other staff and vendors to ensure proper setup for successful coordination of events.
9. Communicate with staff and create timelines and staffing schedules.
10. Attends all events and oversees and directs events staff.
11. Manages and executes all aspects of event logistics.
12. Maintains database and calendar of past and future events, contracts, payment status, and expenses.
13. Analyzes data, reports profitability, and generates periodic reports.
14. Assists in drafting annual budgets and financial goals.
15. Assists in designing and distributing invitations and announcements of events.
16. Develops promotional materials for digital media.
17. Evaluate and follow up after each event.
18. Assists Development Manager with membership and other special events.
19. Performs other related duties as required and assigned.

QUALIFICATIONS:

1) Education & Experience Required:

1. Bachelor's degree
2. Minimum of 5 - 7 years of experience in facility administration, event planning, and events management
3. Ability to maximize revenue and control costs
4. Experience in sales and marketing

2) Required knowledge, skills & abilities:

1. Knowledge of scheduling, event and contract administration
2. Knowledge of AP and basic accounting
3. Skill in public relations, customer service and sales
4. Ability to run multiple projects at once
5. Exceptional organizational and supervisory skills
6. Strong verbal and written communication skills
7. Attention to detail

3) Physical requirements:

The physical demands described here are representative of those that must be reasonably met by a Facilities Events Manager to perform the essential functions of this job successfully. Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height. Sitting, walking or standing for extended periods. Must own or have use of a car. (A Motor Vehicle Report and proof of auto insurance are required.)

Work environment:

The work environment characteristics are representative of those in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in indoor and outdoor environments. Required to work outside of normal workdays and hours.

SALARY & BENEFITS

1. Salary is commensurate with experience.
2. Sick, vacation, and holiday pay.
3. Medical, dental, and vision insurance.
4. 401K program.

To Apply

Please send a cover letter and resume to ...@maritime.org. In the subject line, write “Event Manager”. Qualified candidates only, please.