Job Details

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Safework specializes in providing all aspects of construction management, project management, safety management, and construction inspection. From the beginning of a project to the very end, the Safework professionals are committed to the success of each project on which we work.

Our employees are the key to our success in providing professional services. What they contribute to our projects and to the company is much more than just doing a "job." In return, we are committed to providing our employees with a great place to give their talents, an inclusive environment, and projects that make a difference in the lives of others.

We work hard to provide an unparalleled experience for our clients. To do this, we understand that people are the backbone of our company. For this reason, we offer industry-leading benefits and competitive salaries for professionals who are passionate about serving their clients.

Management of Educational Facility experience, in CA, is required.

Position Description:

• Provide all general administrative support to the College Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.
• Coordinate arrangements for meetings and training as required.
• Provide administrative support by conducting research, assisting on the preparation of statistical reports, and handling information requests.
• Process RFIs, change orders, and other construction-related documents.
• Assist in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.
• Review, proofread, and edit documents.
• Prepare and document meeting minutes.
• Oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
• Log invoice data into program management software system (Proliance). Assist Project Controls staff in preparing documents for PMO/District monthly reports and other PMO Controls requirements.
• Assist in providing general accounting and administrative support to the College Project Team as directed.
• Communicate with applicable program construction and professional services vendors as needed.
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.
• Assist in contracts/task orders/purchase orders financial closeout process.
• Other duties as assigned.

Minimum Required Qualifications:

• 5 years of administrative experience in a fast-paced office environment.
• Must be proficient with Microsoft Office.
• Must have keyboarding/computer experience.
• Must have very strong organizational skills and knowledge of office administration.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

BE CHALLENGED, BE INSPIRED

With Safework, you'll play a part in solving complex technical challenges with innovative, sustainable, and dependable solutions. If you're a driven professional looking to build your skills while building a better world, you could be a great fit for Safework.

GROW PROFESSIONALLY

We recognize that our employees are the most valuable asset of the company, so Safework makes an investment in human resources and technologies. We assist employees in developing successful career goals as we believe positive and confident employees are a key source of competitive advantage for Safework in the marketplace.

COMPREHENSIVE BENEFITS

Wherever you are in your career – just starting out or a seasoned professional – your benefits represent an important part of your overall compensation. Safework is proud to offer a comprehensive, competitive benefits package.

DIVERSITY AND INCLUSION

Safework is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state or local laws. This includes unlawful discrimination based on the perception that anyone having any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Safework, Inc. is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Safework, Inc. operations and prohibits unlawful discrimination by any employee of Safework, including supervisors and co-workers.

Full-Time/Part-Time: Full-Time

Pay Range:

Position: Project Engineer

Exempt/Non-Exempt: Exempt

Location: Safework Northern California

About the Organization: This position is currently accepting applications.