Job Details

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This range is provided by C-SUITE ASSISTANTS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $140,000.00/yr

Director of Recruitment at C-Suite Assistants

A company that specializes in advanced AI code generation that enhances developer productivity and code quality is looking for an Executive Assistant/Office Manager for their office in San Francisco located near the Salesforce Tower. The office has 20 employees and the business is growing rapidly and is very well-funded. The role will support the CEO and the Head of Operations. The dress code is casual. The role is 4 days in office and 1 day working remotely.

About the Job:

1. Vet and prioritize the executive's emails and draft responses
2. Manage relationships with key internal and external stakeholders
3. Attend meetings and take notes and follow up on action items
4. Planning and executing internal and external meetings and events
5. Prepare and edit correspondence, reports, and presentations
6. Handle confidential and sensitive information with discretion
7. Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
8. Proactively manage daily calendar, identifying and mitigating potential conflicts
9. Keep the CEO on track
10. Schedule and prepare for meetings by organizing agendas
11. Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
12. Process expense reports
13. Assist with HR; send offer letters and onboard employees
14. Run the office; order supplies and manage any repair issues
15. Ad hoc projects as needed
16. Limited off-hour availability via text

About You:

1. Minimum of 5 years of experience in a related support position
2. BA/BS from a college or university
3. Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
4. Dynamic and proactive; comfortable in a fast-paced environment.
5. Proactive go-getter; no task is too big or too small

Salary and Benefits: Medical, dental, vision, basic plan paid 100% by company, Paid Vacation.

Hours: 9-5

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Software Development