Job Details

Context:

The Commercial Portfolio Organization (CPO) is dedicated to delivering marketing, public relations, and operational support to ensure the promotion of our life-saving and life-enhancing products to customers and patients. To facilitate this, the CPO procures services from various vendors and advertising agencies. The creation and approval of these vendor contracts are followed by Purchase Order (PO) requisition and invoice processing.

Position Overview:

The Commercial Purchasing Associate will be responsible for creating POs and processing multiline invoices using Mybuy, offering customer support to Marketers and external Agency partners. The Associate will act as the single point of contact for Finance, Procurement, and Marketing Operations, ensuring smooth and efficient operations within the Marketing organization. This role will be key in enhancing spend optimization for AORs and media agencies while satisfying the requirements of all impacted stakeholders.

Responsibilities:

• Create and manage Purchase Orders (POs) within Mybuy to ensure timely procurement of services.
• Process multiline invoices accurately and efficiently, ensuring compliance with company policies and procedures.
• Act as the single point of contact for all contract-related queries, amendments, and POs within the Marketing organization.
• Provide exceptional customer support to internal Marketers and external Agency partners, addressing inquiries and resolving issues promptly.
• Ensure timely review and approval of purchase requisitions in Mybuy.
• Flag and resolve issues or delays by ensuring purchase requisition and invoice processing are completed on time or by submitting tickets to IT for system issues.
• Partner with Finance and the Commercial Contracts Associate to ensure PO structure is optimized for complex contracts with AORs and media agencies, and drive accuracy in reporting via FACT coding.
• Maintain accurate and up-to-date records of all procurement and invoicing activities.

Required Capabilities:

• Ability to work within established procedures autonomously while keeping management informed.
• Identify challenges and relevant issues in the PO requisition and invoice submission processes and make sound decisions to drive results and resolution.
• Strong written and verbal communication skills to keep business stakeholders informed.
• Resource stewardship; utilize time and resources efficiently to create the most impact.
• Strong business process improvement skills; ability to apply project management processes, methodologies, tools, and techniques to the organization.
• Strong prioritization skills that align tasks and work to the highest impact against business objectives.
• Self-starter with strong problem-solving capabilities, interpersonal skills, and the ability to partner and influence others.
• Flexibility to work occasionally with Global Procurement and Contract teams outside of the Pacific Standard Time Zones, specifically in Europe and South America.

Qualifications:

• Bachelors degree required.
• Preferred experience with contract management and purchase order (PO) requisition systems and processes.
• Occasional business travel by air or car.
• Intermediate knowledge of Mac operating systems, contracting systems, and online/cloud systems (e.g., Google Docs, Google Drive, Google Sheets).
• Self-starter; uses creativity and resourcefulness to problem-solve unique challenges to mitigate risks with contract deployment.
• Demonstrated working knowledge of Microsoft Office programs (MS Word, MS Excel).
• A basic understanding of accounting and billing to support the development of optimal PO structure is a bonus.

Pay Rate Range: $25-37/hr *Salary will be commensurate with candidate experience