Job Details

As the Administrative Assistant for vCom you are the first impression for all vCom visitors. Your positive, friendly demeanor sets the tone for all who interact with you. You are versatile and flexible, adapting your sense of urgency to meet each days priorities. You remain calm under pressure. You see challenges as opportunities to problem solve and collaborate with others. Excellent customer service is your top priority, always seeking to exceed expectations. You bring your enthusiasm, passion, and sense of humor to work with you daily.

Location:

* Please note this position is an in-office role and is located at our San Ramon, CA Corporate Office

* This position does not offer relocation assistance

In your first month, youll:

* Get to know the vCom team, build rapport

* Develop an understanding of the office maintenance needs

* Learn general admin

In your first 3 months, youll:

* Assist with recurring internal company events

* Get to know vComs leadership team

* Become familiar with the org and each department

* Acclimate to vComs culture

In your first 6 months, youll:

* Assist with special office projects, which may include facilities administration

* Suggest innovative enhancements to support ongoing improvements

* Take over employee onboarding / Anniversary Program

* Review vendor contracts

Schedule:

* The work hours are Mon-Fri from 8am-5pm; this has some flexibility we are happy to talk through

* There may be instances when you're asked to work different or additional hours

Compensation:

* This is a full-time, non-exempt position, with a pay range of $20-$23 per hour

* vCom offers a comprehensive benefits package to full-time employees

What youll do:

* Assume receptionist duties, greet visitors and refer them to appropriate staff members, answer phone, route calls, and take messages

* Assist Event team as needed for internal events

* Scanning invoices to offsite Accounts Payable team

* Ongoing meeting set-up, including room configuration, as needed

* Assist staff with administrative duties as requested (ex. picking up lunch for executives and team meetings as needed)

* Maintain kitchen inventory and cleanliness, including loading and unloading dishwashers in two kitchens, with a smile

* Order gifts and flowers for employees and customers, as needed

* Maintain conference rooms

* Maintain office equipment, updates, and repairs

* Stock and maintain inventory of office supplies

* Distribute mail and handle shipping and deliveries

* Filing, scanning, copying, printing & file organization

* Manage recycle program and Green Business certification

* Various Administrative, Marketing, Finance, and Human Resources tasks, as assigned

What youll bring:

* 1+ years of administrative or office experience

* Positive, can-do attitude and a willingness to go the extra mile

* Strong interpersonal skills with the ability to interact among all levels of the organization

* Excellent written and verbal communication skills

* Superior time management, prioritization, and multi-tasking skills

* Attention to detail and accuracy

* Resourceful, organized, and independent

* Self-motivated, with high learning aptitude, and initiative

* Ability to cope with stressful situations and maintain a calm and professional demeanor

* PC skills including knowledge of MS Word, Excel, PowerPoint, Outlook, and general knowledge of database software applications

* A valid driver license and reliable transportation

* Ability to maintain confidentiality

Its also helpful if youve got:

* Experience supporting individuals with strong personalities

* Knowledge of soft phone systems; answering and transferring calls

* Knowledge with office equipment and maintenance: printers, fax, scanning, mail machine, shredder, projector equipment

Possible Career Paths

* In this role, youll gain exposure to several other roles and departments within vCom. Youll gain a variety of skills and experience. vCom strives to promote professional growth and development for our employees

The Selection Process

* After submitting a resume, qualified candidates will be invited to complete two separate assessments

* Once the assessments are completed, candidates will participate in a pre-screening with HR

* A select group of candidates will be interviewed (rounds of interviews may include the corporate team and VP of HR)

Eligibility

Only those candidates authorized for work in the United States will be considered for employment as we are not sponsoring employment visas for this role.

Why vCom is a match for you and what youll love here:

* Culture matters to you. You belong with us. Practice Transparency, Authenticity, & Vulnerability daily.

* You want a career where you are. Our distributed team is closer than ever. Join a team that has been working from anywhere since 2004, staying connected live and within chat group communities.

* You are driven to be a part of a winning team. Our teams our small, but mighty. Be an integral part of a tight-knit group of valueCreators focused on making a positive impact through teamwork.

* You have a growth mindset. Weve got opportunities to help you grow. Design your career path to fulfill your interests, while achieving business needs.

* You want to have fun at work. We know how to achieve results and have fun together. Deepen bonds with customers and coworkers beyond the daily work.

* You work hard at all you do. Give and receive recognition here. Celebrate peer, team, and org-wide successes.

* Gratitude and giving back are core to who you are. Help us make a difference in YOUR community. Be the change you wish to see by utilizing 8 hours of FREE paid time off to volunteer for an organization of your choosing.

* You take care of our customers. Our benefits take care of you (and your family). Prioritize your wellness - physically, mentally, and financially with vComs generous benefits and wellness programs.

About vCom

vCom Solutions, Inc. is a pioneering leader in technology expense management, dedicated to revolutionizing how businesses manage their technology spend. With a passion for innovation and a commitment to exceptional customer service, vCom is a trusted partner for organizations looking to optimize their technology investments. Whats more, our employees rave about working here! vCom has received the prestigious Best Places to Work award in the SF Bay Area for 17 years in a row and has been named one of Glassdoor's Best Places to Work (Employee's Choice, Small Business List).

EEO Statement

vCom Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.