Job Details

About the Company:

We are a small, established software company in growth mode doing business in multiple states and countries. We are seeking an exceptional Operations Assistant with Bookkeeper Experience who will be responsible for internal control policies and procedures to support the day to day operations of the company as well as aspects of financial management, including accounting, multi-state and federal regulatory and financial reporting, and budget and forecasts preparation. We seek an enthusiastic self-starter with a positive attitude who can handle complex and sometimes stressful situations. Our position calls for a fast learner who can manage multiple tasks independently with strong attention to detail and can exercise good judgment, confidentiality, and initiative. QuickBooks Desktop experience is required for this position. Must work daily in our downtown San Francisco office.

About the Role:

Track the financial aspects of multiple projects via Excel spreadsheets

Conduct weekly meetings with the Management Team to review the status of all Projects.

Maintain organized files both in hard and soft copy.

Coordinate and book complex travel arrangements (airfare, ground transportation, lodging)

Review all expenses to ensure compliance with Expense Report Policy.

Assist with benefits administration.

Assist with recruiting efforts: Posting Job Ads, Initial Screenings, and Scheduling Follow-up Interviews.

Complete Onboarding of New Employees and New Contractors

Full charge bookkeeping, including AP/AR, Invoicing, and General Ledger

Maintain customized cash flow projection spreadsheet.

Bank and Credit card reconciliation

Multi-state and Federal Regulatory Reporting

Prepare financial statements via QuickBooks.

Ensure compliance with various state tax requirements and filings.

Research assignments relating to accounting, finance, taxes

Qualifications:

• Bachelor's Degree in Accounting, Finance, Business, or a related field

Required Skills:

• 5+ years of experience as a bookkeeper and/or financial administrator
• Advanced skills with QuickBooks Desktop with 5+ years of experience
• Ability to utilize Google Search effectively and understand legal terms
• Advanced skills with Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to work in a high-pressure, deadline-oriented, and fast-paced environment
• Must be a self-starter and able to work with minimal supervision
• Multitasker with a strong work ethic, including the following qualities: organized, flexible, reliable, goal-oriented

Preferred Skills:

• Experience working for an Enterprise Software company
• Experience with the ISO 9001:2015 standard

Pay range and compensation package:

If you are highly organized, flexible, responsible, and can wear multiple hats to help in a fast-paced, upbeat environment, please send us your resume and a brief paragraph highlighting your qualifications and salary requirements.

Equal Opportunity Statement:

Include a statement on commitment to diversity and inclusivity.