Job Details

Administrative Assistant

You are an organized, detail-oriented professional with strong communication skills and the ability to manage multiple projects. You thrive in fast-paced environments and enjoy providing exceptional administrative support to leaders and teams. You excel at coordinating schedules, managing travel logistics, and supporting the smooth execution of various projects. Your critical thinking and problem-solving skills, paired with your proficiency in Microsoft Office and project management software, make you an asset to any team.

This position pays: $23.00 -$28.00 per hour

Location: Alamo, CA

What you will be doing:

• Preparing email correspondence, manuals, meeting agendas, minutes, and distributions
• Managing department staff schedules as needed
• Coordinating meeting logistics for both internal and external meetings
• Coordinating travel arrangements and processing expenses for department staff
• Collaborating with Finance to process member reimbursements for travel expenses
• Processing Risk Funds for members and insureds
• Providing support for various projects, workshops, and symposia
• Utilizing software tools to enhance department efficiencies and project outcomes
• Supporting intermediate planning functions for projects, meetings, and programs
• Scheduling onsite and virtual meetings with members and external organizations
• Performing other duties as assigned to support the department's goals

What you bring:

• High School Diploma or G.E.D. required; Associate's Degree preferred
• 2-4 years of experience in an administrative support role is required
• Advanced proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
• Experience with Concur, Docusign, and ImageRight is strongly preferred
• Working knowledge of Jira or similar project management software is a plus
• Strong critical thinking and problem-solving abilities
• Excellent communication and customer service skills, with a focus on empathy and emotional intelligence
• Great grammar and mathematical skills
• Ability to stay organized, handle multiple projects, and adapt to changing priorities
• A professional demeanor in interactions with external organizations, hospital leaders, and internal staff

To learn more about the workplace culture and this position, please apply!

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can't wait to work with you.

We are Nelson Connects, and our purpose is your success.